v 1.2, Updated June 2025
The Irish Bookmakers Association is committed to protecting and respecting your privacy. This policy explains how we collect, use and retain your personal data in connection with our website, online training programmes and other activities.
- What information do we collect
The Irish Bookmakers Association collects personal data that you voluntarily provide to us. For example when you communicate with us via email, register to one of our training programmes, or as a member ,when you ask us to send you newsletters, briefings, or other materials and when agree to attend an event. Such data may include:
- Identity & Contact Data: your name, job title, name of employer, business name and address and any personal data you send to us to provide you with legal services; home address (where you have provided this to us), email address and telephone number;
- Account Data: Account username or ID, authentication credentials (e.g. passwords), date of account creation and last login date, to manage and secure you access to our membership portal and learning platform
1.3 Professional & Transactional Data: Records of invitations and briefing sent to you and of your attendance at Irish Bookmakers Association events; online training attended, registration details, feedback or survey responses.
1.4 Training Programme Data: learning progress, tests results, attendance logs, certificates, course preferences.
1.5 Technical & Usage Data: Browser type, cookies and analytics data collected via our website and learning, data related to the device you are using to visit our site for use with data analytics to improve our website, products/services, marketing, customer relationships and experiences
1.6 Additional Data: Special dietary requirements, spouse/partner name (for event hospitality), areas of professional interest.
If we are in regular contact with you we may collect more information about our relationship with you. If you are a present or past employee of Irish Bookmakers Association we also process certain data about your previous employment with us, including your start and finish date, the departments you worked in and your next place of employment (if any or known to us).
- Purpose of processing and legal basis
Your personal data is used by us and by third party service providers acting on our behalf for following purposes:
2.1 providing you information about work being carried out by The Irish Bookmakers Association;
2.2 for administration and billing purposes and for other purposes which are reasonably incidental to the services being provided;
2.3 sending or providing you with invitations to events, training programmes and lectures; and
2.4 maintaining our list of contacts.
2.5 Providing sporting integrity information to sport governing bodies in line with the requirements of the MOU signed with that sporting body.
2.6 Providing analytics to improve our website, products/services, marketing, customer relationships and experiences
2.7 Providing results and updates from training courses provided by us.
The legal bases on which we collect, process and transfer your information pursuant to EU General Data Protection Legislation (Regulation(EU) 2016/679) Article 6(1) in the manner described above are:
(a) For 2.1 and 2.2
(i) Article 6(1) (a) Consent; Where we have sought your consent and you have provided it to us, and in which case, you can withdraw your consent at any time;
(ii) Article 6(1)(b) Necessary; Where any such processing is necessary for the performance of a contract with us;
(b) For 2.3, 2.4 and 2.7
(iii) Article 6(1)(f) Legitimate Interests; Where processing is necessary for our legitimate interests in conducting our business in a responsible and commercially prudent manner. Provided these are not overridden by your rights. Our legitimate interest in maintaining a business relationship and communicating with you, as a business contact, as a member, about our events, training courses and providing you with information about new industry and regulation/taxation developments.
(c) For 2.5
(iv) Art 6(1)( c ) Legal Obligation; processing is necessary for compliance with legal obligations to which the IrishBookmakersAssociation.com is subject.
(d) For 2.6, necessary for our legitimate interests to keep our site updated and relevant, to develop our business and to inform our marketing strategy
(e )Where we process any special category data (e.g. Health-related dietary requirements), we rely on your explicit consent (Art.9(2)(a)) or where necessary for compliance with employment and social security law (Art. 9(2) (b)).
- Sources of data
As well as collecting information from you or other professional services advisors, in some cases your personal data has been supplemented by information obtained from publicly available sources, including LinkedIn and your employer’s website, for the purpose of confirming your current professional position.
- Sharing your data
We may disclose your personal data to third party recipients acting on your or our behalf, for the purposes of providing legal advice and business services to you and for providing you with information which we believe you may be interested in. We may also provide data in relation to providing sporting integrity information to sport governing bodies in line with the requirements of the MOU signed with that sporting body.
We may share your data with regulators or authorities if required by law or to protect our legal rights.
All third parties are required to safeguard your data and may only process it according to our instructions.
- Retention
We will retain your personal data, pursuant to Article 5 (1)( e) GDPR, for as long as it is reasonably necessary for us to provide you with the relevant business services. If you are a member, we will retain your personal data for as long as we consider you to be a business contact and we will give you the opportunity to unsubscribe if you no longer wish to receive communications and invitations from us. If you have provided us with information regarding sporting integrity issues, we will maintain this data for as long as is necessary to perform our obligations under our MOU with the relevant governing body.
- Security measures to keep your personal data safe
We employ appropriate technical and organisational security measures to help protect your personal data against loss and to guard against access by unauthorised persons. We carry out risk assessments on all third-party service providers to make sure the personal data they hold is secure. We regularly review our security policies and procedures to ensure our systems are secure and protected.
- Necessity of provision of certain information and consequences
You are not under a statutory or contractual duty to provide us with any personal data. However, there are some pieces of information that you must provide to us so that we can provide you with our information or services. We will notify you of any such required information. If you do not provide us with this information, we may not be in a position to provide our services to you.
- Your rights and how to update your information
You have the following rights, in certain circumstances and subject to certain restrictions, in relation to your personal data under EU General Data Protection Legislation (Regulation(EU) 2016/679) and the Irish Data Protection Act 2018:
8.1 Article 15 GDPR, the right to access, obtain and be provided with a copy of your personal data;
8.2 Article 16 GDPR, the right to request the rectification without undue delay of inaccurate personal data. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed. and/or erasure of your personal data. As well as Article 19.
8.3 Article 17 GDPR, the right to erase of your personal data without undue delay where the personal data are no longer necessary in relation to the purposes for which they were collected , or you withdraw consent and where there is no other legal ground for the processing. As well as Article 19.
8.4 Article 18 GDPR, the right to restrict the use of your personal data; in circumstances such as, the accuracy of the personal data is contested, for a period enabling us to verify the accuracy of the personal data, where you oppose the erasure of the personal data and requests the restriction of their use instead, or we no longer need the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims, or you object ,pursuant to Article 21, awaiting verification whether the legitimate grounds of the controller override those of the objection. As well as Article 19.
8.5 Article 20 GDPR, the right to data portability, receive the personal data about you that you have provided, in a structured, commonly used and machine-readable format or to require us to transmit that data to another controller, where we are processing the data based on your consent. This right shall not adversely affect the rights and freedoms of others.
8.6 Article 21 GDPR, the right to object to the processing of your personal data, where we are processing it based on this being necessary for the purposes of our or of a third party’s, legitimate interests; and
To exercise any of the rights set out above, or if you have any questions about how we process your personal data, you can email us at info@irishbookmakersassociation.com
Or write to us at Irish Bookmakers Association, Rathganley, Kilcock, Co Meath. W23C5P6. Please note that the limitation or deletion of your personal data may mean that we will be unable to provide you with the communications and/or invitations described above.
We are required to keep all personal data accurate and up to date. To assist us in doing so, we ask you to contact your usual business contact at Irish Bookmakers Association or email info@irishbookmakersassociation.com with any relevant changes, such as change of address or contact telephone numbers.
- Complaints
We take a high level of care in how your personal data is handled to ensure that it is safeguarded, and that legal obligations are met. If you are not happy with the way we have used your information or addressed your rights, you may contact us at info@irishbookmakersassociation.com.
You also have the right to make a complaint to the Irish Data Protection Commission by emailing info@dataprotection.ie.
- Unsubscribe
If you no longer wish to receive further marketing communications and/or invitations from us, you can unsubscribe at any time by emailing us at info@irishbookmakersassociation.com.